Online board room is a meeting that is conducted in real-time using online conference software. The software allows participants to connect to each other via speakers and a webcam, so that they can see each other’s faces and hear each other. The software allows participants to share their screens and work together on documents. Some of the most well-known online board rooms include Zoom and GoToMeeting.
Unlike face-to-face meetings virtual conferences are more difficult to keep attendees entertained. Participants must resist the temptation to check their email or text messages and may be distracted by pets and children. Some board members prefer face-to-face meetings due to the difficulty to keep everyone focused on the discussion.
Board meetings are often important and formal occasions, where the Board evaluates the performance of the organization and determines the future strategy and also provides oversight to management. In some organisations, Board meetings are held in a specific boardroom. Others might choose an appropriate venue that speaks to their importance, for instance the conference centre or hotel.
Utilizing board portals for virtual meetings can lower the cost and complexity of governance processes. It can eliminate the requirement for physical books for board meetings that require a continue reading this significant investment in binding, paper and printing, in addition to shipping costs. It can also cut down on the amount of time required to prepare and distribute the boards, as well in reducing the risk of exposing sensitive data via email or personal file-sharing systems. A good portal for board members should offer security features, like robust Q&A as well as an audit trail of user activities. It should be compatible with a range of operating systems and devices such as iOS and Android.