A business that is focused on virtual board communication can increase productivity and efficiency of meetings. This method does not just eliminate geographic limitations, but could also save the company time and money. Rather than having to meet in person or over the phone remote board members can join a conference via videoconferencing and other software which cut down on the total meeting duration and eliminates the need to update schedules and find a space for meetings.
It can be challenging to create trust and camaraderie in a virtual environment, therefore board members should try to engage in trust-building, personal activities during breaks or between meetings. Recognizing the people who have contributed to the work is also important. This can be done by acknowledging the person in person, or by sending a small present or a certificate.
It is important to maintain good etiquette during meetings so that everyone can take part. Make sure that all participants make a statement at the beginning of the meeting and to announce their presence. It is an excellent idea to ask for feedback at the conclusion of the meeting. This will not only enhance the engagement of board members but also make sure that your board members know that their opinions are respected.
To get the most value out of your virtual board meetings, choose a platform that includes a robust agenda for meetings and minutes feature, SOX compliance, user activity tracking, and instant messaging capabilities. A comprehensive platform will aid your team members to plan and attend meetings, as well as complete follow-up for meetings.