A data room is a safe environment where confidential business files can be shared with investors, partners and other stakeholders. It offers features like watermarking, auditing, and specific settings for access control. Take into consideration the security features provided by the vendor and whether it can support the formats used by your team when selecting a data-room vendor.
Certain providers also offer additional security features like auto-indexing or fence view. In addition, look for a system that allows users to synchronize the contents of your desktop, FTP or other storage sources to the data room to ensure quick and simple arrangement. Find out whether the data room provides an international search engine as well as OCR for searching text within PDF and images documents.
It is also essential to determine if your chosen provider is able to redact certain fragments or the entire content of documents. This feature can help to protect your private information by removing all personal data from images and PDFs.
Some of the most effective VDR providers provide complete analytics and reporting capabilities that allow you to track the activities of your virtual room. Find a solution that can monitor all uploads, downloads, and the views of files, in addition to allowing you to create customized reports based on this activity.
A free trial is another option you should seek out. It allows you to try premium features like data uploading, creative collaboration and security features without the need to pay to a long-term contract. iDeals offers a 30-day no-cost trial that provides unlimited preparation time, 2 admins, 500 MB of storage space, watermarking for files, dynamic encryption and a basic digital rights management system.
