Tips for Conducting Board Meetings

During board meetings top-tier leaders meet to discuss and debate topics that are crucial to their organizations. These discussions have a direct impact on the direction of an organization and can affect everything from investor confidence to public opinion. It is therefore crucial that board directors maximize the effectiveness and efficiency of their meetings. This article gives tips for conducting board meetings with the aim of creating productive and engaging discussions.

Start by welcoming and introducing each member of the board particularly if they are new to the meeting. This sets the stage for a productive board meeting, helps establish an appropriate etiquette for the boardroom and encourages participation.

The meeting should begin and end in a timely manner, as it is a sign of respect for other directors’ time and discourages tardiness. This is especially crucial when a meeting is held online when managing time can be difficult.

Avoid wasting time with routine or unimportant items, such as committee reports and voting. Limit these activities to 25 percent of your meeting time and use the remaining time discussing strategies and other important subjects.

Communicate clearly how decisions will made during the meeting (consensus voting or a different method). This ensures that all board members understand the decision-making process and be a part of discussions that are meaningful.

Get feedback from your board members about their satisfaction with the way you conduct board meetings. You can do this through informal conversations, or by using polling and surveys. It is possible to ask, for instance, if the board’s structure and content encourages lively discussion. You can also ask the members to rate the quality of their meetings on a scale of numbers.

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