Running a board meeting well takes planning and execution. It is crucial to keep the board focused and on the right track for an effective and efficient discussion. It can seem like a daunting task but with a bit of planning and follow-up, you will be able to create the perfect board meetings for your company.
Start promptly to set the tone and show that you are respectful of the other board members their time. Particularly when starting a virtual conference, it’s important to start on time and adhere to your scheduled timeline. This will help ensure that there are enough attendees for quorum. Quorum is the minimum number necessary to conduct business at a meeting.
Start the meeting by a call to order calling to order can help make sure that everyone is on the same page and ready for the meeting. Typically, this is done by the secretary of the board and includes calling the names of each board member to see who is in attendance. This will determine whether a quorum is present and if the meeting can continue according to the plan.
Present an overview of the state of the union: This is an excellent method to start the meeting and frame the upcoming discussions. The C-level executives or the CEO can briefly explain the current situation of your company, including any new challenges or opportunities for growth that have arisen in the past board meetings.
Allow time for new topics It’s a good idea to reserve a few minutes at the end of the agenda to discuss any new or ad hoc topics that pop up during the meeting. This can be an excellent way to ensure that all issues are given the attention they deserve and that all relevant details are included in the board meeting minutes.